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Urban Solutions is seeking an experienced Executive Assistant to provide administrative support to the Executive Director and to other key managerial staff. This position also manages office operations and coordinates human resources and benefits for the organization.

This is a full-time position located at our headquarters in the South of Market, Monday – Friday, 9:00 – 5:30pm with occasional evening hours.

RESPONSIBILITIES

Assistant to the Executive Director
• Review Executive Director’s daily calendar, schedule and confirm appointments, and prioritize tasks
• Draft correspondence
• Maintain contact database, make files and photocopies
• Coordinate meetings including purchasing food, set-up and clean-up
• Prepare Board materials and maintain Board files
• Liaise between Board of Directors and Executive Director
• Attend and take confidential minutes at Board meetings
• Personal assisting including buying lunch, scheduling travel, etc.

Office Manager
• Coordinate office maintenance and repairs, including overseeing janitor
• Coordinate and purchase office supplies
• Coordinate staff meetings and celebrations
• Help maintain office cleanliness
• Facilitate and uphold SF Environment Green Business Certification

Human Resources & Benefits Coordinator
• Assist in hiring new staff including advertising openings and screening candidates
• Conduct new hire orientations
• Maintain employee manual and ensure staff knows about internal policies
• Review and renew annual benefits plans and ensure staff are aware of any changes
• Maintain employee benefit files and other related recordkeeping systems
• Organize and track timesheets, vacation and sick time

Assistant to the Bookkeeper
• Organize and mail checks
• Assemble materials for city contracts and audit

QUALIFICATIONS
• Minimum 4 years of administrative experience
• Expertise with Microsoft Office, PowerPoint, Internet research and general office machines
• Experience with Salesforce or other contact management databases desired
• Ability to prepare computer-generated charts, diagrams, flyers, announcements and forms
• Strong verbal and written communication abilities with highly developed grammatical, proof reading and organizational skills
• High degree of initiative, motivation, independence, neatness and accuracy
• Excellent interpersonal skills and ability to interact with donors and clients with patience and respect
• Warm, congenial personality combined with a sense of discretion and diplomacy and ability to handle confidential information

SALARY AND BENEFITS
This is a full-time, non-exempt position. Salary will range from $37,000-$43,000 depending on experience. Benefits include full medical, dental, and vision plans, 11 paid holidays, 10 days of annual vacation time, and the option to participate in our Commuter Check and matching 401K plan programs. This position is open until filled.

ABOUT URBAN SOLUTIONS
Urban Solutions is a dynamic and productive economic development nonprofit whose mission is to foster the well-being of disadvantaged communities by helping to increase neighborhood commercial vitality, strengthen small businesses, create jobs, encourage diversity and promote sustainability. Please visit www.urbansolutionsSF.org to learn more about the organization.

APPLICATION INSTRUCTIONS
Please submit resumes and meaningful cover letters as email attachments (Adobe PDFs or Microsoft Word documents) to marisa@urbansolutionsSF.org and write “Executive Assistant Position” in the subject line. Due to the small size of our staff, we will not be able to respond to all inquires. Please accept our thanks in advance for your interest and our apologies for not being able to respond personally to every application. No phone calls please.